You will notice some temporary changes in library service in the weeks leading up to the migration to the new software system.

 Timeline of Events:

March 15          We will no longer be able to place holds on new items or request items from other libraries.  You may want to print out a list of your requested items on your home computer or ask us to do it for you at the library.

March 22          All remaining unfilled holds will be cancelled.  The holds cannot be transferred to the new software system (i.e., original positions on the ’holds’ list will not transfer).  Once SHARE is up and running (April 9th), you may begin placing holds again.

March 30         The Patron ‘Reading History’ will no longer be available.  If you had previously turned your Reading History ‘on’ and would like to have a copy, instructions for printing it out or exporting it via email are available at the Circulation Desk.

April 1—9          Libraries will be checking out only their own materials using an offline version of the new software.  You must present your library card in order to check out anything, as we will be unable to search for your account by typing in your name.  We will be unable to issue new cards during this period.

 April 9th          We’ll be up and running online with Polaris!  The new and improved online catalog will be available.  You may begin placing holds again.

We greatly appreciate your patience as we transfer to our new software system and look forward to improving our library and increasing our patrons’ access to millions of more items.

Celebrating Dr. Seuss’ birthday at the library with snacks, books, and a craft project!

Posing with Lorax-inspired hats

Taking a break from causing mischief, Thing 1 poses for a picture.

Board of Trustees

Minutes from January 3, 2013

Roll Call & Pledge: The meeting was called to order at 7:08 P.M. by President Carolyn Kelly at the Brighton Memorial Library. Board members present were Chris Dawdy, Elizabeth Harper, Carolyn Kelly, Amy Taul; Sheila Wilkie. Library Director Karen Sinks was also present. Meridel Buscher was absent.

Recognition of visitors: None present.

 Approval of Minutes: The minutes of the November 1, 2012 meeting were reviewed, discussed, and unanimously approved with a motion made by Chris Dawdy and seconded by Amy Taul.

Financial Reports:

• The November 2012 and December 2012 Village Library Accounts report was reviewed and discussed. A motion to accept both Village Library Accounts was made by Sheila Wilkie and seconded by Elizabeth Harper.
• The November 2012 and December 2012 Library Activity Accounts report was reviewed and discussed. A motion to accept the Library Activity Accounts was made by Chris Dawdy and seconded by Sheila Wilkie.

Roll Call: Dawdy: yes; Harper: yes; Kelly: yes; Taul: yes; Wilkie: yes.

Librarians’ Report:

• A motion to accept the November 2012 librarian’s report was made by Chris Dawdy and seconded by Elizabeth Harper.

Library Director’s Report:

• April 9, 2013 we will be switching to Polaris, the new circulation software for the ILHS consortia. Staff will be participating in training at Edwardsville.
• The adult sewing group took a break for a couple months and wants to start again in January. They have requested to meet on Thursday evenings from 6:00p.m. — 7:30p.m. instead of Tuesday evenings. Carolyn Kelly will supervise on Thursday, January 24. The possibility of staying open later on Thursday will be discussed further.
• Need to check with Robins Manor about afternoon readings as our contact person has changed.

Review & Approval of Monthly Bills: The monthly bills were reviewed and discussed. A motion to approve bills from the Village Library account in the amount of $55.71 and from the Library Activity account in the amount of $869.20 for a total of $924.77 was made by Chris Dawdy and seconded by Elizabeth Harper.

Roll Call: Dawdy: yes; Harper: yes; Kelly: yes; Taul: yes; Wilkie.

Correspondence:  

• Email was received from Board Member Ellen Brefeld tendering her resignation effective 12/31/12.
• Thank you from the First Presbyterian Church for the donation for the Good Samaritan Fund.
• Thank you from the Pioneer Club for hosting them at the library.
• Thank you from Sally Bland for the card & cupcake.
• Thank you from Karen Sinks for the card & candy.

Old Business: None.

New Business:

• Carolyn Kelly forgot to turn in her petition to the clerk. She will run as a write-in.
• Candidates were discussed to fill the vacant Board Member position.
• Chocolate Fever will be held Sunday, March 17, 2013 from 12 – 2p.m. Karen Sinks will check on the availability of the municipal building. This year we will decorate with green and brown and focus on take-home plates.

Recap: All members present identified tasks they were committed to complete.

 Adjournment: Motion made at 8:35p.m.by Chris Dawdy and seconded by Elizabeth.

Respectfully submitted by: Elizabeth Harper, Secretary

Board of Trustees

Minutes from November 1, 2012

Roll Call & Pledge: The meeting was called to order at 7:00 P.M. by President Carolyn Kelly at the Brighton Memorial Library.. Board members present were: Ellen Brefeld, Chris Dawdy, Elizabeth Harper, Carolyn Kelly, Amy Taul; Sheila Wilkie. Library Director Karen Sinks was also present. Meridel Buscher was absent.

Recognition of visitors: None present.

 Approval of Minutes: The minutes of the October 4, 2012 meeting were reviewed, discussed, and unanimously approved with a motion made by Chris Dawdy and seconded by Sheila Wilkie.

Financial Reports:

• The October 2012 Village Library Account report was reviewed and discussed.
• It was noted that the MasterCard was overpaid by the village treasurer. Will use credit for future bills.
• The October 2012 Library Activity Account report was reviewed and discussed.
• A motion to accept the financial reports was made by Elizabeth Harper and seconded by Amy Taul.

Roll Call: Brefeld: yes; Dawdy: yes; Harper: yes; Kelly: yes; Taul: yes; Wilkie: yes.

Librarians’ Report

• Robings Manor afternoon reading program is going well. No dates scheduled for November yet.
• Motion to accept the September 2012 librarian’s report was made by Elizabeth Harper and seconded by Chris Dawdy.

Library Director’s Report:

• Received a per capita grant for use for wages.
• Received a credit from IHLS for $716 to be used for approved purchases or applied to next year’s balance.
• Dan Metz purchased 8 magazine subscriptions for the library.
• Mark Shaffer at the Illinois State Library contacted Karen about the Illinois Division Library Construction Act Grant. While we did not receive the grant, it is possible that we still might receive it, due to some recipients failing to come up with their part of the money.
• Discussed the state of Library 2 Go/Overdrive.

Review & Approval of Monthly Bills: The monthly bills were reviewed and discussed. A motion to approve bills from the Village Library account in the amount of $115.21 and from the Library Activity account in the amount of $687.13 for a total of $802.34 was made by Chris Dawdy and seconded by Elizabeth Harper.

Roll Call: Brefeld: yes; Dawdy: yes; Harper: yes; Kelly: yes; Taul: yes; Wilkie.

Correspondence: Thank you note from Step By Step daycare – the children participated in a read-a-thon and donation their earnings to the library.

Old Business:

Amy Taul reports that we will receive money from Kohl’s for the quarter auction fundraiser. Preparations for this event are going well.

New Business: None.

Recap: All members present identified tasks they were committed to complete.

 Adjournment: Motion made at 8:10p.m.by Chris Dawdy and seconded by Sheila Wilkie.

Respectfully submitted by: Elizabeth Harper, Secretary

Board of Trustees

Minutes from October 4, 2012

Roll Call & Pledge: The meeting was called to order at 7:00 P.M. by President Carolyn Kelly at the Brighton Memorial Library.. Board members present were: Ellen Brefeld, Meridel Buscher, Elizabeth Harper, Carolyn Kelly, Amy Taul; Sheila Wilkie. Library Director Karen Sinks was also present. Chris Dawdy was late.

Recognition of visitors: None present.

 Approval of Minutes: The minutes of the September 6, 2012 meeting were reviewed, discussed, and unanimously approved with a motion made by Meridel Buscher and seconded by Amy Taul. [Chris Dawdy not present]

Financial Reports:

• The September 2012 Village Library Account report was reviewed and discussed.
• The September 2012 Library Activity Account report was reviewed and discussed.
• A motion to accept the financial reports was made by Elizabeth Harper and seconded by Sheila Wilkie.

Roll Call: Brefeld: yes; Buscher: yes; Harper: yes; Kelly: yes; Taul: yes; Wilkie: yes.

Librarians’ Report/ Library Director’s Report:

• Library Director Karen Sinks noted that the space on the Librarian’s Report for Library Fees should be $676.28.
• The topic of a mouse problem was discussed. Decision was to continue to set out traps.
• The paper from the printer in the Library Director’s office was stolen again. Discussion of a door followed.
• The village works department fixed the broke gutter, however the fascia is all rotted. Repair work was brought up, but Chris Dawdy recommended tabling the issue.
• Board members were reminded of the upcoming election and to secure a petition and have it filled out and turned in by December 24, 2012.
• Motion to accept the September 2012 librarian’s report was made by Elizabeth Harper and seconded by Chris Dawdy.

Review & Approval of Monthly Bills: The monthly bills were reviewed and discussed. A motion to approve bills from the Village Library account in the amount of $35.00 and from the Library Activity account in the amount of $777.62 for a total of $812.62 was made by Chris Dawdy and seconded by Sheila Wilkie.

Roll Call: Brefeld: yes; Buscher: yes; Dawdy: yes; Harper: yes; Kelly: yes; Taul: yes; Wilkie.

Correspondence: None received.

Old Business:

Amy Taul presented the board with information about the quarter auction. After some discussion, it was decided that the library would proceed with this fundraiser. Elizabeth Harper noted that she could not participate in this particular fundraiser. There was a detailed discussion about the quarter auction and the work needed. Meridel Buscher needs a check for a deposit for the hall on Friday, November 30.

New Business: Chris Dawdy made a motion to go into closed session. Ellen Brefeld seconded.

Roll Call: Brefeld: yes; Buscher: yes; Dawdy: yes; Harper: yes; Kelly: yes; Taul: yes; Wilkie.

Motion to end close session made by Sheila Wilkie and seconded by Meridel Buscher.

Roll Call: Brefeld: yes; Buscher: yes; Dawdy: yes; Harper: yes; Kelly: yes; Taul: yes; Wilkie.

Recap: All members present identified tasks they were committed to complete.

 Adjournment: Motion made at 8:23p.m.by Chris Dawdy and seconded by Elizabeth Harper.

Respectfully submitted by: Elizabeth Harper, Secretary