Brighton Memorial Library

Brighton Memorial Public Library

Board of Trustees

Minutes from Special Board Meeting

October 20, 2011

The meeting was called to order at 7:00 p.m. by library board president Carolyn Kelly.  Board members present were Ellen Brefeld, Elizabeth Harper, Carolyn Kelly, Karen Sinks, and Amy Taul,  as was Library Director Chris Dawdy.  Trustee Meridel Buscher arrived late and trustee Sheila Wilkie was absent.

The purpose of the meeting was to accept the resignation of Library Director Chris Dawdy.  The board lamented her departure from the position and thanked her for her years of service to the library.  A motion was made by Amy Taul, seconded by Elizabeth Harper to accept Chris’ resignation, effective 10/24/11.  The motion carried.  Chris agreed to consult until a replacement Library Director was hired and trained.

Board member Karen Sinks excused herself from further discussion on the matter, as she expressed an interest in being considered for the Library Director position.  The Board agreed to offer the position to current librarians for consideration, with interviews to follow, but none expressed interest.  A motion was made by Amy Taul, seconded by Ellen Brefeld to offer the position of Library Director to Karen Sinks.  The motion carried, with Sinks abstaining.  A replacement for Karen Sinks on the Board of Trustees will be discussed at the next regularly monthly board meeting.

A motion to adjourn at 8:10 p.m. was made by Ellen Brefeld, seconded by Amy Taul.

Respectfully Submitted by:

Karen Sinks, Secretary

Brighton Memorial Public Library

Board of Trustees

Minutes from October 6, 2011

The meeting was called to order at 7:00 p.m. by library board president Carolyn Kelly.  Board members present were Ellen Brefeld, Elizabeth Harper, Carolyn Kelly, Karen Sinks, and Sheila Wilkie, as was Library Director Chris Dawdy.  Trustees Meridel Buscher and Amy Taul were absent.  The meeting began with the Pledge of Allegiance.

Minutes:

A motion to approve the September 1, 2011 minutes as presented was made by Ellen Brefeld and seconded by Elizabeth Harper; motion passed.

Financial Reports:

A motion to accept the September, 2011 Village Library Account Report was made by Karen Sinks and seconded by Ellen Brefeld.

Roll Call Vote:  Brefeld, yes; Harper, yes; Kelly, yes; Sinks, yes; Wilkie, yes.

A motion to accept the September, 2011 Library Activity Account Report was made by Sheila Wilkie and seconded by Elizabeth Harper.

Roll Call Vote:  Brefeld, yes; Harper, yes; Kelly, yes; Sinks, yes; Wilkie, yes.

Librarian’s Report:

A motion to accept the Librarian’s Report was made by Elizabeth Harper and seconded by Karen Sinks.

Roll Call Vote:  Brefeld, yes; Harper, yes; Kelly, yes; Sinks, yes; Wilkie, yes.

Library Director’s Report:

Library Director Dawdy informed the board the sewing club continues its efforts in creating useful items that can be donated, and library tote bags to share with patrons are next on the agenda.

Review and Approval of Monthly Bills:

A motion to pay bills as presented from the Village Library Account in the amount of $149.99 and from the Library Activity Account in the amount of $1,797.79 was made by Sheila Wilkie and seconded by Ellen Brefeld.

Roll Call Vote:  Brefeld, yes;  Harper, yes; Kelly, yes; Sinks, yes; Wilkie, yes.

Correspondence:

No correspondence received.

Old Business:

The library’s participation in the St. Louis Cardinals concession stand fundraiser was discussed.  All present felt that this was a successful event for the library and agreed that future participation in this fundraising initiative would be beneficial.  A motion was made by Karen Sinks, seconded by Ellen
Brefeld to present to each of the five Kohl’s employees who helped to staff the concession stand a $10 Panera Bread Company gift card.

Roll Call Vote:  Brefeld, yes;  Harper, yes; Kelly, yes; Sinks, yes; Wilkie, yes.

Also discussed was the library’s involvement in the Village of Brighton’s “Frighten Brighton” event, to be held on 10/29/2011 at Schneider Park.  It was agreed that the library would host a ‘trick or treat’ cake-walk type of activity; donations of candy would be requested from the ‘Friends of the Brighton Library’ group and children would pay 25 cents to participate.

New Business:

Director Chris Dawdy reported that the Illinois Library Association (ILA) has volunteered to take over 501(c)(3) status, meaning that the library could continue to fundraise as a 501(c)(3) organization by paying an annual membership fee to the ILA, as well as transaction fees based on the amount of funds raised.  No action was taken at this time; this issue will be discussed at future meetings.

Recap

The meeting adjourned at 7:45 p.m.

Respectfully Submitted by:

Karen Sinks, Secretary