Brighton Memorial Library

Board of Trustees

Brighton Memorial Library

There will be a meeting of the Library Board of Trustees on October 4^th, 2012, at 7 p.m.

Agenda

Roll Call & Pledge

Recognition of Visitors

Approval of Minutes

Reports

Financial

Librarian

Library Director:

Staffing issues

Patron issues

Other                                                                           

Review & Approval of Monthly Bills

 Review of Correspondence

 Old Business

Fundraiser

 New Business

Recap

 Adjournment

Brighton Memorial Library Board of Trustees
Meeting Minutes August 2, 2012

 Roll Call & Pledge:  The meeting was called to order at 7 pm by President Carolyn Kelly, with the Pledge of Allegiance.
Trustees present:  Amy Taul, Sheila Wilkie, Carolyn Kelly, Meridel Buscher, Chris Dawdy.  Also present:  Karen Sinks, Library Director.   Trustees absent:  Ellen Brefeld, Elizabeth Harper.

Recognition of visitors:  none present

Approval of minutes:  The minutes of the July 9, 2012 meeting were reviewed, discussed, and unanimously approved on a motion made by Meridel Buscher, and seconded by Amy Taul.

Reports:

• Financial:  The Village Treasurer’s financial report was reviewed, discussed, and unanimously approved by voice vote on a motion made by Amy Taul, and seconded by Sheila Wilkie.
• Financial:  The Library Activities financial report was reviewed, discussed, and unanimously approved by voice vote on a motion made by Chris Dawdy, and seconded by Meridel Buscher.
• Librarian’s Report:
  • Library Director Karen Sinks thanked all who helped with the Summer Reading Program finale.
  • As of August 1, 2012, the library is now using Cass Communcations for phone and internet services.  Cass Comm is donating the internet service to the library, as part of their agreement to the Village.

Review & Approval of Monthly Bills:  The monthly bills were reviewed, and unanimously approved for payment by voice vote, on a motion made by Sheila Wilkie and seconded by Amy Taul.

Review of Correspondence:  The library received a thank you note from Robings Manor for providing items for a basket for their recently held Quarter Auction.

Old Business:

• A discussion was held about potential fundraising events, such as a quarter auction, a shopping day with vendors, such as Longaberger, Pampered Chef, Thirty-One, etc.  Amy Taul volunteered to look into planning a Quarter Auction.
• Karen has drafted a letter to Laclede requesting to the donation of used computers to the library.
• Karen has contacted Mark Schaffer at the Illinois State Library regarding what we need to do in order to be in a position to receive a library construction grant.  She learned that we will need to prove that we have our percentage of the cost of construction.  At present, the options for obtaining those funds include passing a referendum, or obtaining a low interest USDA loan.  We would also need to develop a maintenance plan that would indicate how we plan to keep the library open and to pay back a monthly loan payment.  Mr. Shaffer indicated that we can consider scaling back our architectural design to reduce the cost of the project, but cannot make any drastic changes.

New Business:  None reported.

Recap:  All members present identified tasks they were committed to complete.

Adjournment:  At 7:55 pm on a motion made by Meridel Buscher, and seconded by Amy Taul.

Board of Trustees

Brighton Memorial Library

There will be a meeting of the Library Board of Trustees on September 6^th, 2012, at 7 p.m.

Agenda

Roll Call & Pledge

 Recognition of Visitors

 Approval of Minutes

 Reports

Financial

Librarian

Library Director:

Staffing issues

Patron issues

Other

 Review & Approval of Monthly Bills

 Review of Correspondence

 Old Business

Potential Library Fundraisers

 New Business

Recap

 Adjournment

Brighton Memorial Library

Board of Trustees

Minutes from July 9, 2012

The meeting was called to order at 7:05 P.M. by library board president Carolyn Kelly. Board members present were: Ellen Brefeld, Meridel Buscher, , Elizabeth Harper, Carolyn Kelly, Sheila Wilkie. Library Director Karen Sinks was also present. Chris Dawdy and Amy Taul was absent.

Minutes

Amended the Library Activity Account report from March 2012 to May 2012.

A motion to approve the June 7, 2012 minutes was made by Sheila Wilkie and seconded by Meridel Buscher. Motion carried.

Financial Reports

Motion to accept the June 2012 Village Library Account report was made by Meridel Buscher and seconded by Ellen Brefeld. Motion passed.

Roll call: Brefeld: yes; Buscher: yes; Harper: yes; Kelly: yes; Wilkie: yes.

Motion to accept the June 2012 Library Activity Account report was made by Elizabeth Harper and seconded by Ellen Brefeld. Motion passed.

Roll Call: Brefeld: yes; Buscher: yes; Harper: yes; Kelly: yes; Wilkie: yes.

Librarians’ Report/ Library Director’s Report

Library director Sinks notes that all is going well.

• Robbings Manor would like a guest speaker on July 23 at 2pm.
• Summer Reading Program going well.
• Motion to accept the May 2012 librarian’s report was made by Meridel Buscher and seconded by Sheila Wilkie.

Review and Approval of Monthly Bills

Motion to pay bills from the Village Library account in the amount of $351.44 and from the Library Activity account in the amount of $2,521.46 for a total of $2,872.90 was made by Elizabeth Harper and seconded by Ellen Brefeld. Motion carried.

Roll Call: Brefeld: yes; Buscher: yes; Harper: yes; Kelly: yes; Wilkie: yes.

Correspondence

• Received letter from the Office of the Secretary of State stating that we were not awarded the Illinois Division Library Construction Act Grant. Discussion of future plans at later time. Let Betsey Ann Association know that we cannot currently take over the historical information.
• Sheila Wilkie presented the library a check in the amount of $55.20 from the ladies at the First Presbyterian Church to help with the Summer Reading Program.

Old Business

Summer Reading Program – need as many volunteers as possible for the last session.

New Business

• Raises –There will be a 3% raises for the Library Director and Librarians retroactive to July 1, 2012. Motion to accept made by Ellen Brefeld and seconded by Meridel Buscher. Motion carried. Roll call: Brefled – yes; Buscher – yes; Harper – yes; Kelly – yes; Wilkie – yes.

Recap

 Motion to adjourn made by Meridel and seconded by Elizabeth Harper. Adjourned at 8:17 P.M.

Respectfully submitted by:

Elizabeth Harper, Secretary

Board of Trustees

Brighton Memorial Library

There will be a meeting of the Library Board of Trustees on August 2^nd, 2012, at 7 p.m.

Agenda

Roll Call & Pledge

Recognition of Visitors

Approval of Minutes

Reports

Financial

Librarian

Library Director:

Staffing issues

Patron issues

Other

Review & Approval of Monthly Bills

Review of Correspondence

 Old Business

 New Business

Recap

 Adjournment

Brighton Memorial Library

Board of Trustees

Minutes from June 7, 2012

The meeting was called to order at 7:00 P.M. by library board president Carolyn Kelly. Board members present were: Ellen Brefeld, Meridel Buscher, Chris Dawdy, Elizabeth Harper, Carolyn Kelly, Sheila Wilkie. Library Director Karen Sinks was also present. Amy Taul was absent.

Minutes

A motion to approve the May 3, 2012 minutes was made by Meridel Buscher and seconded by Ellen Brefeld. Motion carried.

Financial Reports

Motion to accept the May 2012 Village Library Account report was made by Chris Dawdy and seconded by Elizabeth Harper. Motion passed.

Roll call: Brefeld: yes; Buscher: yes; Dawdy: yes; Harper: yes; Kelly: yes; Wilkie: yes.

Motion to accept the March 2012 Library activity Account report was made by Christ Dawdy and seconded by Ellen Brefeld. Motion passed.

Roll Call: Brefeld: yes; Buscher: yes; Dawdy: yes; Harper: yes; Kelly: yes; Wilkie: yes.

Librarians’ Report/ Library Director’s Report

Library director Sinks notes that all is going well.

• Need to keep an eye out for graffiti on sign.
• Working on new database. Must decide what to do with patrons that owe money.
• Summer reading program – last day is July 12^th. Plan to have country store, auction and games for party. Need donations.
• Motion to accept the May 2012 librarian’s report was made by Sheila Wilkie and seconded by Meridel Buscher.

Review and Approval of Monthly Bills

Motion to pay bills from the Village Library account in the amount of $173.44 and from the Library Activity account in the amount of $1,389.04 for a total of $1,562.48 was made by Elizabeth Harper and seconded by Chris Dawdy. Motion carried.

Roll Call: Brefeld: yes; Buscher: yes; Dawdy: yes; Harper: yes; Kelly: yes; Wilkie: yes.

Correspondence

Southwestern Foundation for Educational Excellence sent a thank you card for the contribution of a library membership certificate.

Illinois Department of Labor sent a letter to confirm the visit from the OSHA agent and to remind us of the necessity of the EXIT sign above the hallway.

Old Business

None

New Business

• Independence in the Park – June 30. Food has been taken. How can we participate?
• Non-resident Fees – Leave at $50.00/year. Motion to accept yearly fee made by Meridel Buscher and seconded by Elizabeth Harper. Motion passed. Roll call: Brefeld: yes; Buscher: yes; Dawdy: yes; Harper: yes; Kelly: yes; Wilkie: yes.
• CD Renewal – CD is up on June 28. Roll over to money market so it will be accessible with the pending grant. Motion made by Sheila Wilkie and seconded by Chris Dawdy. Motion passed. Roll Call: Brefeld: yes; Buscher: yes; Dawdy: yes; Harper: yes, Kelly: yes; Wilkie: yes.
• GALE Database – Choose 10 out of 28 databases for $685/year. They will provide assistance to market this service. The cost would be covered by the difference in the lowering of the GateNet fees. Motion to purchase database made by Ellen Brefeld and seconded by Elizabeth Harper. Motion passed. Roll call: Brefeld: yes; Buscher: yes; Harper: yes, Kelly: yes; Wilkie: yes. Chris Dawdy abstained.
• FY13 Budget – Discussed the feasibility of switching to CassCom. CassCom has offered the library free internet and cable. Call to see if we can get a static IP address. Motion to implement CassCom’s services made by Elizabeth Harper and seconded by Ellen Brefeld. Motion passed. Roll Call: Brefeld: yes; Buscher: yes; Dawdy: yes; Harper: yes; Kelly: yes; Wilkie: yes.
• Computers/IT Support – Circulation desk computer is having troubles. Need to  look for a new one in the future; move the old one to a patron computer. Kevin Tucker with Tucker Computer Services is a local businessman who has helped us. Plan to use him in the future.

Recap

Motion to adjourn made by Meridel and seconded by Chris Dawdy. Adjourned at 9:00 P.M.

Respectfully submitted by:

Elizabeth Harper, Secretary

Board of Trustees

Brighton Memorial Library

There will be a meeting of the Library Board of Trustees on July 9^th, 2012, at 7 p.m.

Agenda

Roll Call & Pledge

Recognition of Visitors

Approval of Minutes

Reports

Financial

Librarian

Library Director:

Staffing issues

Patron issues

Other

Review & Approval of Monthly Bills

Review of Correspondence

Old Business

Summer Reading Program Finale, 7/12, 10 – noon

New Business

Recap

Adjournment

Brighton Memorial Library
Board of Trustees Meeting
May 3, 2012
Minutes

The meeting was called to order at 7:00 pm by Vice President Meridel Buscher , with the Pledge of Allegiance.

Roll Call
Present:  Trustees Amy Taul, Sheila Wilkie, Meridel Buscher, Ellen Brefeld, Chris Dawdy;  Library Director, Karen Sinks.
Absent:  Carolyn Kelly, Elizabeth Harper

Visitors
Leroy Wilderman, representing the Brighton Heritage Group
T.J. Hughes, representing the Betsy Ann Picnic Association

Mr. Wilderman reported that at the last meeting of the Brighton Heritage Group, the trustees voted to approach the library board of trustees about housing the contents of the museum at the library, in order to make those contents more accessible to the public.  Since the Betsy Ann Picnic Association took responsibility for the financial responsibilities of the Brighton Museum and Heritage Group five years ago, the picnic association would retain ownership of the  building currently housing the museum if the library takes responsibility for the contents and display cases and houses them at the  library.

The consensus of the library board members was that we are interested in pursuing this course of action when/if we have the space to devote to the museum contents.

Approval of minutes
A motion to approve the minutes of the April, 2012 meeting was made by Ellen Brefeld, seconded by Sheila Wilkie, and was passed unanimously.

Financial reports
After some discussion, a motion was made to approve the Village Financial report by Chris Dawdy, and seconded by Amy Taul.
Roll call:  Taul, yes; Wilkie, yes; Buscher, yes; Brefeld, yes; Dawdy, yes

A motion was made to approve the Library financial report by Sheila Wilkie, and seconded by Amy Taul.
Roll call:  Taul, yes; Wilkie, yes; Buscher, yes; Brefeld, yes; Dawdy, yes

Librarian’s Report
After some discussion, a motion was made to approve the Librarian’s report by Chris Dawdy, and seconded by Ellen Brefeld.
Roll call:  Taul, yes; Wilkie, yes; Buscher, yes; Brefeld, yes; Dawdy, yes

Library Director’s Report

• The library will be hosting a book sale at the library on Saturday, May 5, from 8:00 am to 2:00 pm, on the day of the Brighton community yard sale.
• The Brighton kindergarten classes will be visiting the library next week.
• One of the library patrons has decided that the library should develop a video game collection that can be checked out by other patrons, and is working on obtaining donations for that purpose.  It is the consensus of the board that we are not interested in adding video games to the library’s collection at this time.
• Summer reading program planning is underway.  The decision was made to host a Country Store and Auction as an end of program event for participants to spend their book bucks.  Board members will assist the Director in obtaining donations for the end of program event.
• Concerns were discussed about the library scholarship program, which has allowed non-resident students who are eligible for the school free/reduced lunch program to obtain a library card.  As a result of past problems with the program, a motion was made by Amy Taul to discontinue the scholarship program.  Seconded by Ellen Brefeld, the motion passed unanimously.

Correspondence
None

Old Business
Library Expansion:  the public library construction grant was submitted, and we are waiting for word of approval or disapproval.

Organization of a Friends of the Library group:  tabled until next meeting

Trustee training:  trustees were reminded that they need to complete the Open Meetings Act training prior to the end of December, 2012.

New Business
None

Adjournment at 8:02 pm, on a motion made by Ellen Brefeld, and seconded by Amy Taul.

Respectfully submitted,

Chris Dawdy
Library Trustee